Correctly Maintaining a Log Book

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Filling out a log book is a daily requirement for drivers working in the trucking industry. The hours a driver is able to work are heavily regulated and must be followed for all drivers.

A trucking log book is designed to keep track of these hours to ensure all regulations are followed. Drivers, with a few exceptions for local work, must maintain an accurate and up to date logbook at all times.

Logbook Requirements

Entries must be made into a logbook each time a driver stops. Drivers face fines if logbooks aren't properly maintained. A driver can obtain an e-version of a daily logbook online free of charge. A driver cannot log more than 70 hours within an 8 day period. A driver must track all working hours. A driver must add their working hours and drop hours worked 8 days ago to obtain a recap of their available hours of service.

Information in a Logbook

  • Off Duty - When off duty, a driver is under no obligation to perform work related to their profession. Off duty time is personal time and may include taking a shower, resting or time spent at a truck stop.
  • On Duty - This is defined as time spent working for a trucking company or time spent in this profession if working as an independent contractor. On duty time includes anything related to the job. This may include loading and unloading, refueling, waiting for an inspection or waiting for assistance on the side of the road due to a maintenance issue.
  • Sleeper Berth - This is defined as the time a driver spends in a sleeper birth.
  • Driving - This is when the driver is physically at the controls of their vehicle. This includes being stuck in traffic. Driving refers to any time the driver is behind the wheel with the intent to travel from point A to point B.
  • Miles - The logbook contains 2 lines for mileage. The top line records total miles the truck has traveled within a 24 hour period. If a truck has a single driver, the entry will be the same for both lines. The second line is for all miles a driver moved the truck within a 24 hour period. If there are two drivers, this line will reflect the amount of time each driver drove the truck.  Note: A second driver will need to fill out their own logbook.
  • Home Terminal - This is the location where the driver reports to work.
  • Signature - A driver must sign their name as it appears on their license. A logbook must be signed as the end of each workday.  Note: If using an e-book, the log must be printed out and signed.
  • Name of Carrier - The name of the truck company or the name of the driver, if self-employed.
  • Co-driver - This is where the name of any additional driver goes.
  • Main Office - This is the location of the main office for the company the driver works for.
  • Total Hours - This is the total hours for each duty status. Each box accounts for a single hour with 15 minute intervals.
  • Total Hours for the Day - All hours for the day must be accounted for a total of 24 hours. This includes off duty hours.
  • Remarks - This section must include a trip number, load number or bill of lading number. If this information is not available, the name of the shipper and the commodity must be included. This list needs to include every load hauled within a 24 hour period.
  • From - This line lists where the load originated, meaning the point where the product was loaded onto the truck.
  • To - This is the destination of the load.

When the form is completed, a driver should verify that all hours add up to 24 for each day. Any issues should be corrected before the logbook is signed for the day.

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